03.–06.03.2024 #IEM2024

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INTERNATIONAL HARDWARE FAIR 2024

Exhibitor checklist

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We want to make sure that your participation as an exhibitor at INTERNATIONAL HARDWARE FAIR 2024 is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can sort all of your important dates according to date, priority and category
  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • You can use the calendar to display important dates starting from a particular point in time

Import all appointments in your calendar application with one click.

  • Advertising materials

    Order advertising materials

    01.02.2023 | 8:00 AM

    Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-238
    Fax +49 201 365 47-325
    e-mail

    Download calendar entry

    To the Media shop
  • Stand space

    Deadline Early Bird

    30.06.2023 | 6:00 PM

    If registration is received by 06/30/2023, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Sales
    Write an e-mail

    Download calendar entry

    To the application forms
  • Stand space

    Layout planning begins

    01.07.2023 | 8:00 AM

    Start of hall allocation.

    Sales
    Write an e-mail

    Download calendar entry

  • Services

    Mailing of service shop log-in data

    01.09.2023 | 8:00 AM

    Starting about September 2023 service shop log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the service shop.

    Service-Shop Hotline

    +49 (0)221 821 3500

    Download calendar entry

    https://service.eisenwarenmesse.com
  • Stand space

    Application of co-exhibitors

    01.10.2023 | 6:00 PM

    Deadline for the application of co-exhibitors*.

    Form 1.20 is available in the download area.

    *Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

    Sales
    Write an e-mail

    Download calendar entry

  • Invoice

    Mailing of stand rental invoice

    01.12.2023 | 8:00 AM

    You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting December 2024. Invoice amounts are payable immediately upon receipt of the invoice.

    Download calendar entry

  • Services

    Deadline 01.01.2024 for ordering in the service shop

    01.01.2024 | 8:00 AM

    Place your order through the service shop!

    - Deadline for ordering exhaust vent and compressed air installation*

    - Deadline for ordering suspensions (from the hall celling)*

    *It is possible to make a reservation at a later point in time for an additional charge.

    Service-Shop Hotline

    +49 (0)221 821 3500

    Download calendar entry

    https://service.eisenwarenmesse.com
  • Advertising materials

    Editorial and advertising deadline for the Marketing Package

    05.01.2024 | 6:00 PM

    All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-238
    Fax +49 201 365 47-325
    e-mail

    Download calendar entry

    To the Media Shop
  • Services

    Deadline for ordering fire protection

    29.01.2024 | 6:00 PM

    Place your order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.

    Service-Shop Hotline

    +49 (0)221 821 3500

    Download calendar entry

    https://service.eisenwarenmesse.com
  • Services

    Deadline29.01.2024 for ordering in the service shop

    29.01.2024 | 6:00 PM

    Place your order through the service shop!

    - Deadline for ordering advertising space

    - Deadline for ordering electrical installations*

    - Deadline for ordering water connections*

    - Deadline for ordering stand security*

    - Deadline for ordering stand cleaning

    - Deadline for ordering waste disposal

    - Deadline for tableware rental

    - Deadline for ordering internet and telecommunications*

    - Deadline for ordering forwarding services

    - Deadline for ordering (long-term) parking permits*

    *It is possible to make a reservation at a later point in time for an additional charge.

    Service-Shop Hotline

    +49 (0)221 821 3500

    Download calendar entry

    https://service.eisenwarenmesse.com
  • Services

    Deadline for ordering parking spaces for trucks/refrigerated container

    10.02.2024 | 6:00 PM

    Please note: Allocation is subject to availability.

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

  • Trade Fair

    GEMA application deadline

    12.02.2024 | 6:00 PM

    Apply musical reproduction/performance with GEMA.

    GEMA – Bezirksdirektion NRW
    P.O. Box 1013 43, 44013 Dortmund, Germany
    Tel. +49 231 57701-200
    Fax +49 231 57701-230

    www.gema.de

    Download calendar entry

  • Services

    Deadline 24.02.2024 for ordering in the service shop

    24.02.2024 | 6:00 PM

    Place your order through the service shop!

    - Deadline for press compartments

    - Deadline for ordering room rental (office and conference rooms)

    - Deadline for ordering furniture rental

    - Deadline for plant rental and sale

    - Deadline for ordering audio/video/PC equipment rental

    - Deadline for light, video and sound systems

    - Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff

    - Deadline for material impregnation

    Service-Shop Hotline

    +49 (0)221 821 3500

    Download calendar entry

    https://service.eisenwarenmesse.com
  • Stand construction

    Start of construction period

    26.02.2024 | 6:00 AM

    Please observe the build-up times as well as the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Services

    Deadline for ordering conference and office catering

    26.02.2024 | 6:00 PM

    Order catering here:

    at Koelnmesse GmbH
    Deutz-Mülheimer Straße 30
    50679 Köln
    Tel. +49 221 284-8584
    Fax +49 221 284-8599
    e-mail

    Download calendar entry

    https://messeshop-koeln.aramark.de/en/
  • Stand construction

    End of Construction period all halls

    02.03.2024 | 8:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    Start of the fair

    03.03.2024 | 8:00 AM

    This opening times are valid for exhibitors. Visitors can access from 9:00 a.m.

    Download calendar entry

    To the opening times
  • Service

    Hotel room reservations

    03.03.2024 | 8:00 AM

    Book your hotel accomodation for the INTERNATIONAL HARDWARE FAIR COLOGNE here.

    Hotel and Travel Services
    Tel. +49 221 821-3998
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    http://www.hotelservice.koelnmesse.de
  • Stand construction

    Start of dismantling

    06.03.2024 | 5:00 PM

    Trucks will be permitted to enter from 6:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 5:00 p.m. on 06.03.2024. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Download calendar entry

  • Trade Fair

    End of the fair

    06.03.2024 | 6:00 PM

    This opening times are valid for exhibitors. Visitors can access till 5:00 a.m.

    Download calendar entry

    To the opening times
  • Stand construction

    End of dismantling

    09.03.2024 | 12:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Invoice

    Mailing final invoice for services

    11.03.2024 | 8:00 AM

    Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc. The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to 21.50 EUR / sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.

    Exhibitor Support
    Tel. +49 221 821-3575
    Fax +49 221 821-3922
    e-mail

    Download calendar entry