Exhibitor checklist
We want to make sure that your participation as an exhibitor at INTERNATIONAL HARDWARE FAIR 2024 is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can sort all of your important dates according to date, priority and category
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- You can use the calendar to display important dates starting from a particular point in time
Import all appointments in your calendar application with one click.
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Advertising materials
Order advertising materials
01.02.2023 | 8:00 AM
Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media shop
Tel. +49 201 365 47-238
Fax +49 201 365 47-325
e-mail -
Stand space
Deadline Early Bird
30.06.2023 | 6:00 PM
If registration is received by 06/30/2023, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.
Sales
Download calendar entry To the application forms
Write an e-mail -
Stand space
Layout planning begins
01.07.2023 | 8:00 AM
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Services
Mailing of service shop log-in data
01.09.2023 | 8:00 AM
Starting about September 2023 service shop log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the service shop.
Service-Shop Hotline
+49 (0)221 821 3500
Download calendar entry https://service.eisenwarenmesse.com -
Stand space
Application of co-exhibitors
01.10.2023 | 6:00 PM
Deadline for the application of co-exhibitors*.
Form 1.20 is available in the download area.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
Sales
Download calendar entry
Write an e-mail -
Invoice
Mailing of stand rental invoice
01.12.2023 | 8:00 AM
You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting December 2024. Invoice amounts are payable immediately upon receipt of the invoice.
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Services
Deadline 01.01.2024 for ordering in the service shop
01.01.2024 | 8:00 AM
Place your order through the service shop!
- Deadline for ordering exhaust vent and compressed air installation*
- Deadline for ordering suspensions (from the hall celling)*
*It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
+49 (0)221 821 3500
Download calendar entry https://service.eisenwarenmesse.com -
Advertising materials
Editorial and advertising deadline for the Marketing Package
05.01.2024 | 6:00 PM
All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media Shop
Tel. +49 201 365 47-238
Fax +49 201 365 47-325
e-mail -
Services
Deadline for ordering fire protection
29.01.2024 | 6:00 PM
Place your order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
+49 (0)221 821 3500
Download calendar entry https://service.eisenwarenmesse.com -
Services
Deadline29.01.2024 for ordering in the service shop
29.01.2024 | 6:00 PM
Place your order through the service shop!
- Deadline for ordering advertising space
- Deadline for ordering electrical installations*
- Deadline for ordering water connections*
- Deadline for ordering stand security*
- Deadline for ordering stand cleaning
- Deadline for ordering waste disposal
- Deadline for tableware rental
- Deadline for ordering internet and telecommunications*
- Deadline for ordering forwarding services
- Deadline for ordering (long-term) parking permits*
*It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
+49 (0)221 821 3500
Download calendar entry https://service.eisenwarenmesse.com -
Services
Deadline for ordering parking spaces for trucks/refrigerated container
10.02.2024 | 6:00 PM
Please note: Allocation is subject to availability.
Site Security/Logistics
Thomas Krohm
Tel. +49 221 821-2978
Fax +49 221 821-3209
e-mailRoman Gersch
Download calendar entry
Tel. +49 221 821-3588
e-mail -
Trade Fair
GEMA application deadline
12.02.2024 | 6:00 PM
Apply musical reproduction/performance with GEMA.
GEMA – Bezirksdirektion NRW
Download calendar entry
P.O. Box 1013 43, 44013 Dortmund, Germany
Tel. +49 231 57701-200
Fax +49 231 57701-230 -
Services
Deadline 24.02.2024 for ordering in the service shop
24.02.2024 | 6:00 PM
Place your order through the service shop!
- Deadline for press compartments
- Deadline for ordering room rental (office and conference rooms)
- Deadline for ordering furniture rental
- Deadline for plant rental and sale
- Deadline for ordering audio/video/PC equipment rental
- Deadline for light, video and sound systems
- Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff
- Deadline for material impregnation
Service-Shop Hotline
+49 (0)221 821 3500
Download calendar entry https://service.eisenwarenmesse.com -
Stand construction
Start of construction period
26.02.2024 | 6:00 AM
Please observe the build-up times as well as the traffic guidelines and the vehicle admission.
Site Security/Logistics
Thomas Krohm
Tel. +49 221 821-2978
Fax +49 221 821-3209
e-mailRoman Gersch
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-3588
e-mail -
Services
Deadline for ordering conference and office catering
26.02.2024 | 6:00 PM
Order catering here:
at Koelnmesse GmbH
Download calendar entry https://messeshop-koeln.aramark.de/en/
Deutz-Mülheimer Straße 30
50679 Köln
Tel. +49 221 284-8584
Fax +49 221 284-8599
e-mail -
Stand construction
End of Construction period all halls
02.03.2024 | 8:00 PM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
Thomas Krohm
Tel. +49 221 821-2978
Fax +49 221 821-3209
e-mailRoman Gersch
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-3588
e-mail -
Trade Fair
Start of the fair
03.03.2024 | 8:00 AM
This opening times are valid for exhibitors. Visitors can access from 9:00 a.m.
To the opening times -
Service
Hotel room reservations
03.03.2024 | 8:00 AM
Book your hotel accomodation for the INTERNATIONAL HARDWARE FAIR COLOGNE here.
Hotel and Travel Services
Download calendar entry http://www.hotelservice.koelnmesse.de
Tel. +49 221 821-3998
Fax +49 221 821-3999
e-mail -
Stand construction
Start of dismantling
06.03.2024 | 5:00 PM
Trucks will be permitted to enter from 6:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 5:00 p.m. on 06.03.2024. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
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Trade Fair
End of the fair
06.03.2024 | 6:00 PM
This opening times are valid for exhibitors. Visitors can access till 5:00 a.m.
To the opening times -
Stand construction
End of dismantling
09.03.2024 | 12:00 PM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
Thomas Krohm
Tel. +49 221 821-2978
Fax +49 221 821-3209
e-mailRoman Gersch
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-3588
e-mail -
Invoice
Mailing final invoice for services
11.03.2024 | 8:00 AM
Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc. The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to 21.50 EUR / sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.
Exhibitor Support
Download calendar entry
Tel. +49 221 821-3575
Fax +49 221 821-3922
e-mail