Cologne: 01.–04.03.2020

#IEM2020

Exhibitor checklist

We want to make sure that your participation as an exhibitor at INTERNATIONAL HARDWARE FAIR is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can sort all of your important dates according to date, priority and category
  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • You can use the calendar to display important dates starting from a particular point in time

Import all appointments in your calendar application with one click.

  • Stand space

    Deadline Early Bird I

    31.05.2019 | 8:00 PM

    If you apply by 31th April 2019, you will be charged the reduced trade fair participation price. The price is based on the date the application forms are received by Koelnmesse.

    Sebastian Hein
    Sales Manager
    Tel. +49 221 821-2426
    Fax +49 221 821-3006
    e-mail

    Jonas Falk
    Sales Manager
    Tel. +49 221 821-2078
    Fax +49 221 821-3006
    e-mail

    Download calendar entry

    To the application forms
  • Stand space

    Layout planning begins

    01.06.2019 | 7:00 AM

    Start of hall allocation.

    Sebastian Hein
    Sales Manager
    Tel. +49 221 821-2426
    Fax +49 221 821-3006
    e-mail

    Jonas Falk
    Sales Manager
    Tel. +49 221 821-2078
    Fax +49 221 821-3006
    e-mail

    Download calendar entry

  • Services

    Mailing of Koelnmesse-Service-Portal log-in data

    30.08.2019 | 9:00 AM

    Starting about the 11th September 2019 Koelnmesse-Service-Portal (KSP) log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the KSP.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Stand space

    Mailing of stand confirmations

    30.08.2019 | 9:00 AM

    Starting about the 16th August 2019 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.

    Exhibitor Support
    Tel. +49 221 821-3575
    Fax +49 221 821-3922
    e-mail

    Download calendar entry

  • Stand space

    Deadline Early Bird II

    31.10.2019 | 8:00 PM

    If you apply by 31th October2019, you will be charged the reduced trade fair participation price. The price is based on the date the application forms are received by Koelnmesse.

    Sebastian Hein
    Sales Manager
    Tel. +49 221 821-2426
    Fax +49 221 821-3006
    e-mail

    Jonas Falk
    Sales Manager
    Tel. +49 221 821-2078
    Fax +49 221 821-3006
    e-mail

    Download calendar entry

    To the application forms
  • Stand space

    Application of co-exhibitors

    31.10.2019 | 8:00 PM

    Deadline for the application of co-exhibitors*.
    Form 1.20 is available in the download area.
    *Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

    Sebastian Hein
    Sales Manager
    Tel. +49 221 821-2426
    Fax +49 221 821-3006
    e-mail

    Jonas Falk
    Sales Manager
    Tel. +49 221 821-2078
    Fax +49 221 821-3006
    e-mail

    Download calendar entry

    To the download area
  • Stand space

    Application of additionally represented companies

    31.10.2019 | 8:00 PM

    Deadline for the application of additionally represented companies*.

    Form 1.21 is available in the download area.

    *Additionally represented companies are companies that are represented at the trade fair by their products but not by their own personnel.

    Sebastian Hein
    Sales Manager
    Tel. +49 221 821-2426
    Fax +49 221 821-3006
    e-mail

    Jonas Falk
    Sales Manager
    Tel. +49 221 821-2078
    Fax +49 221 821-3006
    e-mail

    Download calendar entry

    To the download area
  • Passes

    Mailing of work and exhibitor passes

    16.12.2019 | 9:00 AM

    As an exhibitor you will receive your free exhibitor passes with your trade fair participation invoice. These passes will be valid from the first day of build-up to the last day of dismantling. Free work passes will also be included that allow personnel involved in build-up and dismantling to have access to the exhibition centre.

    Exhibitor Support
    Tel. +49 221 821-3575
    Fax +49 221 821-3922
    e-mail

    Download calendar entry

  • Invoice

    Mailing of stand rental invoice

    16.12.2019 | 9:00 AM

    You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around December 2019. Invoice amounts are payable immediately upon receipt of the invoice.

    Exhibitor Support
    Tel. +49 221 821-3575
    Fax +49 221 821-3922
    e-mail

    Download calendar entry

  • Advertising materials

    Editorial and advertising deadline for the Marketing Package

    07.01.2020 | 5:00 PM

    All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-238
    Fax +49 201 365 47-325
    e-mail

    Download calendar entry

    To the Media Shop
  • Services

    Deadline for ordering fire protection

    08.01.2020 | 5:00 PM

    Use form T.23 to place your order through the Koelnmesse-Service-Portal. It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering parking spaces for trucks/refrigerated container

    05.02.2020 | 9:00 AM

    Please note: Allocation is subject to availability.

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Advertising materials

    Deadline for ordering free advertising media from outside Germany

    05.02.2020 | 5:00 PM

    Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-238
    Fax +49 201 365 47-325
    e-mail

    Download calendar entry

    To the Media Shop
  • Services

    Deadline 05.02.2020 for ordering in the KSP

    05.02.2020 | 5:00 PM

    Place your order through the Koelnmesse-Service-Portal!
    Form M.02 - Deadline for press compartments
    Form M.03 - Deadline for ordering room rental (office and conference rooms)
    Form T.07-T.12 - Deadline for ordering furniture rental
    Form T.14 - Deadline for plant rental and sale
    Form T.15 - Deadline for ordering audio/video/PC equipment rental
    Form T.16 - Deadline for light, video and sound systems
    Form T.21 - Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff
    Form T.24 - Deadline for material impregnation

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline 05.02.2020 for ordering in the KSP

    05.02.2020 | 5:00 PM

    Place your order through the Koelnmesse-Service-Portal!
    Form T.02 - Deadline for ordering exhaust vent and compressed air installation*
    Form T.03 - Deadline for ordering suspensions (from the hall celling)*

    *It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline 05.02.2020 for ordering in the KSP

    05.02.2020 | 5:00 PM

    Place your order through the Koelnmesse-Service-Portal!
    Form M.01 - Deadline for ordering advertising space
    Form T.01 - Deadline for ordering electrical installations*
    Form T.02 - Deadline for ordering water connections*
    Form T.04 - Deadline for ordering stand security*
    Form T.05 - Deadline for ordering stand cleaning
    Form T.06 - Deadline for ordering waste disposal
    Form T.13 - Deadline for tableware rental
    Form T.17 - Deadline for ordering internet and telecommunications*
    Form T.18 - Deadline for ordering forwarding services
    Form T.19 - Deadline for ordering (long-term) parking permits*

    *It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Trade Fair

    GEMA application deadline

    05.02.2020 | 5:00 PM

    Apply musical reproduction/performance with GEMA.

    GEMA Bezirksdirektion Stuttgart
    Key Account Management Messe

    Herdweg 63, 70174 Stuttgart
    Tel. +49 711 2252-794
    Fax +49 711 2252-800
    e-mail
    www.gema.de/messen

    Download calendar entry

  • Orders

    Hotel room reservation

    05.02.2020 | 8:00 PM

    Book your hotel accomodation for EISENWARENMESSE here.

    Hotel and Travel Services
    Tel. +49 221 821-3998
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    To the booking portal
  • Services

    Deadline for ordering advertising space

    21.02.2020 | 8:00 PM

    Order via webshop of Kirberg catering.

    Kirberg Messecatering GmbH
    Gewerbehof 18
    51469 Bergisch Gladbach

    Tel. +49 221 284-8552
    Fax +49 221 284-8550

    Write an e-mail
    To the website

    Download calendar entry

    To the Kirberg webshop
  • Stand construction

    Start of construction period

    24.02.2020 | 7:00 AM

    Please observe the build-up times as well as the traffic guidelines and the vehicle admission.

    Download calendar entry

    Construction and dismantling instructions
  • Stand construction

    End of Construction period all halls

    29.02.2020 | 8:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    Start of the fair

    01.03.2020 | 8:00 AM

    This opening times are valid for exhibitors. Visitors can access from 9:00 a.m.

    Download calendar entry

    To the opening times
  • Stand construction

    Start of dismantling

    04.03.2020 | 5:00 PM

    The stand may not be partially or completely cleared, nor may exhibits be packed away, before 5:00 p.m. on 04.03.2020. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Download calendar entry

  • Trade Fair

    End of the fair

    04.03.2020 | 5:00 PM

    This opening times are valid for exhibitors. Visitors can access till 5:00 a.m.

    Download calendar entry

    To the opening times
  • Stand construction

    End of dismantling

    07.03.2020 | 12:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Download calendar entry

    Construction and dismantling instructions
  • Invoice

    Mailing final invoice for services

    25.03.2020 | 9:00 AM

    Koelnmesse shall be entitled to charge a reasonable down payment for the services used for the event in question - e.g. electrical and water connections, stand cleaning, etc. The down payment for services shall be assessed on the basis of the services charged for the previous event. The down payment for exhibitors who have not participated in the previous event shall total Euro 20.50 per m² - plus the costs for the obligatory marketing services (Marketing Package); see Item 7.2, Special Participation Conditions.
    Once the event has ended, a separate final invoice for services will be issued; the down payment will be applied towards this amount. The invoice shall fall due for payment immediately following receipt. If the amount of the down payment should exceed the fees actually incurred for services, the amount by which the down payment exceeds actual charges shall be refunded to the exhibitor. The exhibitor shall have no claim to payment of interest on the down payment.

    Exhibitor Support
    Tel. +49 221 821-3575
    Fax +49 221 821-3922
    e-mail

    Download calendar entry